Executive Assistant Job
Job Description Job Attributes+
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Job ID
222844
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Job Location
Sparks, NV, US
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Job Category
Supply Chain
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Career Area
Other
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Job Type
Full-time
The Executive Assistant role at Tesla goes above and beyond the scope of a typical EA position. You will become the right hand of the leadership team you support, always preempting their needs, requirements, and being one step ahead of the game. You will need to plan schedules ahead of time, and have the flexibility to adjust meetings on the spot when urgent matters arise.
An effective EA in this role will maintain a high degree of confidentiality, integrity, and professionalism. This role is incredibly fast paced, so the ideal candidate will embrace the pace and learn to work with some level of ambiguity.
We are looking for a bright and eager professional who is seeking the opportunity of a lifetime and is excited to be a part of our mission to accelerate the world’s transition to sustainable energy. This exciting career opportunity will support Tesla’s Global Supply Management team.
- Manage demanding Outlook calendars and resolve scheduling conflicts as urgent matters arise
- Work effectively with other Executive Assistants to support the priorities and needs of the team
- Active note taking during meetings to determine action items, and distribute accordingly
- Track, follow up and help drive the completion of key deliverables. Contribute to time bound special projects as needed
- Complete expense reports and complex travel coordination via Concur
- Act as a liaison for direct reports and assist the team with conference room bookings
- Collaborate with IT and Workplace teams for equipment and facility needs
- Bachelor’s degree or equivalent experience required
- Ability to prioritize and handle multiple tasks simultaneously in time critical situations
- Analytical skills with the ability to improve processes
- Excellent decision-making, organizational, planning, and problem-solving skills
- Strong written and verbal communication skills
- Professional and poised under pressure with strong interpersonal skills with high level of discretion and integrity
- Proficient in Microsoft Office programs including Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, and Teams
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:
- Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
- Family-building, fertility, adoption and surrogacy benefits
- Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
- Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- LGBTQ+ care concierge services
- 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
- Company paid Basic Life, AD&D, short-term and long-term disability insurance
- Employee Assistance Program
- Sick and Vacation time (Flex time for salary positions), and Paid Holidays
- Back-up childcare and parenting support resources
- Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
- Weight Loss and Tobacco Cessation Programs
- Tesla Babies program
- Commuter benefits
- Employee discounts and perks program
